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Beckley Renaissance
407 S Kanawha St
Beckley, WV
25801

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Vendor / Sponsor Form
Youth Council Application
Taste of Appalachia
Chili Night
Christmas Parade
Sweet Treats Festival
Calendar of Events
Contact Info
2013 Chili Night Registration Details & Form

Beckley’s 23rd Annual Chili Night is being planned for Saturday, October 5th, 2013, from 5:00 - 9:00 p.m. You are invited to participate in the Chili Competition (5:00 - 8:00 p.m.), which is open to businesses, organizations, and individuals. The block party is held along the streets in uptown Beckley and is a fund-raiser for Beckley Renaissance. Due to limited space, only the first 45 chili registrations will be accepted, along with a maximum of 25 other booths. Please register by September 15th and be part of one of Beckley’s biggest events!  AS OF SEPTEMBER 16, VENDOR REGISTRATION IS CLOSED - NO SPOTS LEFT!
Chili Night caps off a busy event day that includes the Half-Marathon & the Rocket Boys Festival!  In addition to the chili competition, Chili Night features three stages of entertainment and a mini-carnival.

Please note these conditions of entry:
*Beckley Renaissance will provide a supply of 4 oz bowls, spoons, napkins, and crackers. You may wish to bring additional supplies. Please do not bring coolers of alcoholic drinks to your booth. You are welcome to sell non-alcoholic drinks, & other food / items.

*Homemade chili should be prepared in advance and must be kept warm at 165 degrees during the event. Please follow all requirements of the Health Department (gloves / hand washing station, stem thermometer, hair restraints). Non-restaurant participants need to obtain a temporary food handling permit from the Health Department located on Harper Road (permit fee $50; no charge for non-profits, but must apply).  At least one member of your booth must have a Health Card or take a class (offered August 28 at 3pm, Sept. 11 at 3pm, Sept. 16 at 3pm, Sept. 20 at 9am, Sept. 25 at 3pm, Oct. 2 at 3pm; class fee = $15; card good for two years) - To reserve a spot in a class or for more info: call Health Dept.# 304-252-8532)

*Set-up will be between 2:30 & 4:30 p.m. Please provide your own decorated table, chairs, and tent covering!  To avoid traffic congestion, please bring only one vehicle at a time to the set-up (Main and Neville Streets will be used). Plan to serve chili from 5:00 - 8:00 p.m. or until you run out.

*Attendees will purchase tickets from Beckley Renaissance. They will give you tickets in return for chili. You will be reimbursed $0.25 per ticket that you collect. 

Chili categories:
- Restaurants/Catering - prepare 12 or more gallons of chili 
- Organizations - prepare 8 or more gallons
- Non-restaurant businesses - prepare 10 or more gallons
- Individuals - prepare 6 or more gallons  
Prizes for winners in the above categories & the Peoples Choice award will receive:
1st Place = Trophy + $100; 2nd Place = Trophy + $50; 3rd Place = Trophy + $25 
Other Awards (Trophy + $25): Best Tasting Spicy Chili (not the hottest), Most Exciting Booth, Most Attractive Booth, Most Samples Served, and Most Unique / Creative Specialty Chili! 
 
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Beckley’s Chili Night Cook-off Confirmation Form - AS OF SEPT. 16, REGISTRATION IS CLOSED - ALL SPOTS ARE RESERVED!
Yes, I want to enter Beckley’s Chili Night cook-off on October 5th.
I have read the conditions of entry and wish to enter the following category:
___ - Restaurants / Catering Firms - prepare 12 or more gallons of chili
___ - Non-restaurant businesses - prepare 10 or more gallons 
___ - Organizations - prepare 8 or more gallons
___ - Individuals - prepare 6 or more gallons
___ - Best-tasting Spicy / Hot Category
___ - Specialty Chili (i.e. veggie, diabetic, white...) Specify: __________
___ - Non-Chili booth - selling other food, items or an informational booth 

Restaurant/Business/Organization Name ______________________
Individual or Contact Person _______________________________
Address _____________________________________
Phone _________________
Fax _________________  
Email ______________
Your planned power source:
___ gas or propane grill (preferred) 
___ generator
___ electric outlet (very limited - light poles can support only 1-2 items) 

Please provide your own table, chairs & tent covering!
How many gallons or samples do you anticipate preparing? __ (less, same or more than 2012?)
Do you plan to sell drinks? ___ Yes;  ___ No
If you are interested in selling other food, desserts, or items, please specify: ____________
If you plan to feature any special entertainment, contest, game, or theme at your booth, please specify here:_______________________________

Please enclose space reservation / registration deposit (non-chili booths): FULL - NO SPOTS LEFT - REGISTRATION IS CLOSED AS OF SEPT. 16.
_ Chili Vendors (Categories: restaurant, non-restaurant business, organization, individual) 
- Booth fee waived due to health permit requirement $50 - contact health department ASAP.
If you reserve a chili booth and do not show up, you will be billed a vendor fee since a space was reserved for you.  We normally have a waiting list of vendors interested in participating. 
___ Other Vendors - not cooking chili (food vendors should obtain health permit) - NO SPOTS LEFT!
_Non-profit vendors not cooking chili - $35 booth fee - list products:  
_Business vendors not cooking chili $70 booth fee – specify:   
  (Non-chili booth fees must be paid in advance of event.) 
_Seating area sponsor (will provide tables & chairs for attendees)
 
Shirts – To pre-order Chili Night shirts at our vendor price, please complete the following:
Short-sleeve shirts ($8 each): __ Small; __ Medium; __ Large; __ X-large; __ XX
Long-sleeve shirts ($13 each): __ Small; __ Medium; __ Large; __ X-large; __ XX
Hoodies ($18 each): __ Small; __ Medium; __ Large; __ X-large (pick up on Chili Night)

Please mail this form to Beckley Renaissance, P O Box 5015, Beckley, WV 25801, or fax to 304-256-1816 no later than September 15th (first 45 chili & 20 other vendors accepted). Info: Phone 304-256-1776; Email jmoorefield@beckley.org.